Program and Development Assistant

Job Description

SUMMARY: This position reports to the Executive Director and provides program and administrative support for a growing arts and community foundation. The PDA has administrative oversight and serves as liaison for the organization, for the ED, the Board, its members, artists and community groups. The PDA implements programmatic activities on behalf of the foundation at the direction of the ED. This individual is responsible for tracking correspondence and contacts and for maintaining the history and records of the foundation’s activities.

The position requires a highly organized and inventive person with good communication skills and affords professional development opportunities for the right candidate through hands-on involvement with all aspects of this young, very successful organization.

ESSENTIAL FUNCTIONS:
Administrative Coordination and Communication
You are the first point of contact for anyone internally and externally requiring information about BRAF. You contribute to the administrative wellbeing of the foundation by drafting letters, producing newsletters and reports and other documents for internal and external release, as well as copying and circulating documents, and maintain filing, databases, regulatory scheduling, travel arrangements and other critical tasks.

You help BRAF the accountant facilitate budget/forecast tracking, and support regular financial communications between Accountant, Board, the ED and others as needed.

You serve as the foundation’s scribe by attending and documenting Board meetings or other meetings as assigned, and by documenting or overseeing appropriate documentation of projects supported by BRAF.

Program Management and Implementation
With direction from the ED and others as appropriate, you manage the Annual BRAF Grant Cycle: serve as liaison between the Grants Committee, BRAF accounting and individual artists/collectives to award and manage completion of all artist’s grant contracts. You assist with the administration of fiscal sponsorship activities performed by the foundation, create timelines and tracking documents for programs and activities as needed.

You help build, maintain and advance sustainable relationships with the Burning Man Project, other regional groups, and local civic communities and/or agencies as they evolve.

You supervise and acknowledge the work of BRAF volunteers and contribute to the growing membership of the organization and its other supporters through administrative activities such as processing donations, and member intake.

You perform special projects under the direction of the ED and others as assigned including event planning and production.

Development Research, and Tracking
You track donor history, assist the ED and Board with research and cultivation of new prospects, maintain a chronicle of correspondence, and sustain appropriate records of foundation history through information management systems.

You assist with administrative tasks associated with long-range planning, assist with the implementation of planned giving programs and with grant writing and research.

You perform other duties as assigned.

QUALIFICATIONS:
• Exceptional oral and written communication skills, diplomacy and good judgment
• Detail oriented, with proven ability to manage multiple cyclic projects and responsibilities in a fast-paced, entrepreneurial or non-profit setting while sustaining regular on-going tasks.
• Enjoys working collaboratively, accepts direction from others yet performs well independently
• Quick learner and stand-up creative thinker with an aptitude for setting up/maintaining administrative systems and understands their value in a creative enterprise.
• Solid computer skills with Word, Excel, and database programs: experience with Plone, HTML, and Photoshop highly desirable
• Ability to work at computer for extended periods of time, utilize general office equipment, lift and carry up to 20 pounds short distances.
• College Degree or equivalent, relevant experience
• 1-2 years in a similar position; Not-for-Profit experience a plus
•Willingness to make a 2year commitment to the position

HIGHLY DESIRED:
• Enjoys working with a variety of people and across different facets of community
• Familiarity with the Black Rock Arts Foundation mission and history or the Burning Man community at large
• Prior Experience in grants administration, development, membership, or finance role
• A Sense of Humor and a desire to shape the role of arts in public life

Salary 35k a year plus benefits. No relocation expenses will be provided.

To Apply: Please send cover letter and resume by JUNE 1, 2007 to:

pda@blackrockarts.org

Or via mail to:

Program and Development Assistant Position
Black Rock Arts Foundation
1900 3rd Street, First Floor
San Francisco, CA, 94158.

No phone calls please. BRAF is committed to diversity in the workplace and is an Equal opportunity Employer.